Programme Assistant, G5, Solomon Islands

Overview
Provide support in programme, financial, human resources and administrative functions.

You have:

Completion of secondary education with equivalent administrative certification or training.
Minimum of five years of work experience in the secretarial/administrative field.
Expert knowledge of English and local language.
Relevant administrative and financial experience in WHO or in the United Nations system (UN).
Training in United Nations systems is an advantage.
University degree in business administration, social sciences, or related field.
Contract
This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education. More about G-5 contracts.

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Details
JOB PROFILE
The incumbent will provide support in the day-to-day programme, financial, human resources related and administrative functions for a project/programme or technical unit of the Country Office Support Unit.

DESCRIPTION OF DUTIES
The incumbent will perform all or part of the following, and other related responsibilities as required by the needs of the office. ● Provide administrative support across a range of programme support activities.

Financial

● Review obligating documents and undertake reconciliations, as required. ● Process transactions in the enterprise resource planning system and follow up with concerned parties on the receipt of deliverables and finalization of payments. ● Support in monitoring aspects of the implementation of country activities, such as, funds for project/programme budget and financial expenditures, according to the approved country work plan, drawing the attention of the supervisor to problems, inconsistencies, and delays.

● Brief staff at all levels on budget, financial, administrative, human resources and other procedures and practices.

Administrative

● Provide input to the immediate supervisor on aspects of planning, resource allocation and human resources management of the programmes and projects. ● Assist with human resources administrative tasks, including monitoring staff contracts, maintaining and updating the departmental human resources plan accordingly and acting as leave administrator. ● Coordinate the smooth running of administrative functions, including maintaining an up-to-date status of the office space and acting as the office space focal point for the department. ● Analyse incoming correspondence and requests, researching and providing background information as required. ● Draft correspondence on own initiative or based on instructions and finalize correspondence/reports for signature. ● Maintain the unit’s filing system of technical documents and correspondence. ● Provide support on all administrative and logistics preparations required for the organization of meetings and staff travel. ● Support colleagues on general administrative processes and assist/backstop administrative staff in the team.

REQUIRED QUALIFICATIONS
Education
Essential: Completion of secondary education with equivalent administrative certification or training.

Desirable:

University degree in business administration, social sciences, or related field.
Training in United Nations systems is an advantage.
Experience
Essential: Minimum of five years of work experience in the secretarial/administrative field.

Desirable: Relevant administrative and financial experience in WHO or in the United Nations system (UN). Experience in Oracle-based or other enterprise resource planning systems

Skills
● Knowledge of administrative and financial support procedures and practices, rules and
regulations. ● Skills to write/draft routine and non-routine correspondence and reports using proper grammar, punctuation and style. ● Skills to maintain effective client relationships. ● Ability to perform basic financial accounting operations ● Ability to use standard office computer software, take notes and operate computerized systems and databases. ● Ability to undertake simple research, and organize information for the preparation of reports briefings and filing.

WHO Competencies
Enhanced WHO Global Competency Model: who-enhanced-competence.pdf

Teamwork
Respecting and promoting individual and cultural differences
Communication
Producing results
Knowing and managing yourself
Use of Language Skills
Essential: Expert knowledge of English and local language.

REMUNERATION
WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at SBD 104, 841 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.